Epidemic and Pandemic     Policy (Covid-19)


Statement of Intent

Springtime Nursery intend to use this policy to provide precautionary measures to minimise transmission risks of disease in the setting during an epidemic or pandemic. It also states ideas for continuity of business if allowed.


Aim of Policy

This Policy defines and assists the operating arrangements in place within the nursery that assures compliance to the Government and leading bodies requirements with relation to the outbreak of a pandemic such as Covid19. This information builds upon our current procedures for areas such as Safeguarding, Child Protection and Equality and Diversity, however new practices may emerge as the situation continues. The policy and considerations may evolve and be built upon as the situation deepens and new precautionary measures have been introduced and practices have been reflected upon.



As early years providers we ensure to offer a high standards of practice of childcare and education. The fundamental principles to be outlined in this policy are set out to ensure physical distancing is enabled and implement good hygiene practices as well as avoiding coming into contact with infected children and adults or anyone displaying symptoms. It states the protective measures put in place for children, parents and staff as best as possible to ensure the risk of transmission is reduced. We will continue to follow our other policies as long as they do not conflict with this policy and be guided by the EYFS as best as we can. The main areas we will be considering are:

  • Minimising contact with individuals who are unwell
  • Maintaining personal and respiratory hygiene (handwashing, catch it, kill it, bin it)
  • Ensuring cleanliness of the environment (especially frequently touched surfaces)
  • Minimising general contact and mixing (creating children’s “bubbles” and limiting numbers)
  • The use of Protective and Personal Equipment (PPE)
  • Testing


Focus/Areas of Consideration/Recommendations


       Children Attendance

  • Only children who are symptom free or have completed the required isolation period should attend the setting.
  • We reserve the right to consider taking temperatures of children on arrival and risk assessing with regular health questionnaires.
  • Extremely vulnerable children should continue under government advice (to shield).
  • Families who attend at least two settings should choose only one for the remainder of the term to ensure their ‘bubble’ remains small.

       Physical Distancing/grouping

  • Children will be organised into small groups and have designated areas of the inside and outside environment. Wherever possible these small groups or ‘bubbles’ should not mix during the day as best as possible. This is to minimise contact with large groups of children. Staff may exercise their own judgement during the day for the high standards of safety for all children.
  • Children in small groups should have the same staff team caring for them wherever possible to limit the amount of people coming into contact with each other.
  • Smaller amounts of children in the whole setting may be advised or preferable. As we usually run to capacity most days this could be achieved by, but not limited to:
    • A temporary cap on the amount of children in the setting at anyone time.
    • Only allowing the older children or those moving to Primary school to attend.
    • Changing the nursery open hours to accomadate times drop off and collections
    • Prioritising children such as those who are vulnerable, those with special educational needs, those from households where both parents work (or work full time)
    • The take up on places may be small so there may be no need to change children’s hours.
  • Care routines including provision of meals, nappy changing and toileting should be within the space allocated to each ‘bubble’ wherever possible.
  • The use of communal internal spaces should be restricted as much as possible and outdoor spaces should be utilised as much as possible and used by ‘bubbles’ in different areas during the day.
  • A phased return may be best to ease their transition back into nursery if the nursery has been closed for quite a while or only open for critical workers.
  • Wellbeing and education

  • Children should be supported in age appropriate ways to understand the steps they can take to keep themselves safe including regular hand washing, coughing into an elbow, using a tissue and adopting a catch it, kill it, bin it regime.
  • Children should be supported to understand the changes and challenges they may be encountering as a result of Covid-19 and staff need to ensure they are aware of children’s attachments and their need for emotional support at this time.
  • EYFS framework will continue to be delivered through play and adult led activities.
  • Parents will need to provide their child with a snack as the nursery will no longer supplier it. Parents will be asked to ensure their child has had breakfast before they arrive, that they have a manageable lunch box and a named water bottle.

    Staff Attendance

  • Staff should only attend the nursery if they are symptom free, have completed the required isolation period or achieved a negative test result. All staff and their household are eligible for testing if they display symptoms.
  • The Manager will be taking temperature of staff on arrival.
  • Staff hours, days they work and length of day may change in order to meet childcare demands and considerations within this policy.


  1.        Physical distancing and safety
  • Staff to be informed of measures in place.
  • Emergency revisions to the EYFS may have been implemented which provides some flexibility on ratios and qualifications to make this feasible.
  • Staff have been advised by the government not to wear PPE such as facemasks during their day, but should continue to wear PPE at the usual times such as snack time, lunch time and intimate care and wear disposable gloves and apron if completing one to one care and if supporting an ill child a face mask and visor should also be worn if a 2 meter distance cannot be maintained.
  • After dealing with an ill child who displayed symptoms the staff member should continue to wear PPE and clean the affected area with disinfectant.
  • All PPE should be removed and disposed of following current government guidelines, the staff member should wash their hands for at least 20 seconds.
  • The staff member who supported the unwell child does not need to go home unless they are developing symptoms themselves.
  • Social distancing must be maintained during breaks. This may be achieved through a range of strategies including the staggering of breaks and subdivision of spaces allocated to team breaks where possible.
  • Staff may be required to be in charge of specific areas including the outdoors to minimise their contact with surfaces etc. This includes potentially working from one particular table if table top toys are available. Staff will be responsible to ensure appropriate cleaning takes place and enough ventilation is in the room such as opening windows. If doors are open ensure the safety of the children is maintained.
  • Staff members should avoid physical contact with each other including handshakes, hugs etc. 
  • Staff to wear fresh, clean clothes for each session.
  • Advise staff to remove their work clothes before the enter their home and take a shower immediately to remove any germs they may have picked up.



  • Where possible, meetings and training sessions should be conducted through virtual conferencing.
  • All staff members must receive appropriate instruction and training in infection control and the standard operating procedure and risk assessments within which they will be operating.
  • Online training may be available to allow their training levels to be maintained if appropriate.


       Parents Physical distancing

  • Only parents who are symptom free and or have completed the required isolation periods will be able to drop off or collect their child.
  • Stagger the drop off and collection timings where possible will avoid a queue of families waiting to enter preschool.
  • Arrange drop off and pick up at the preschool entrance to avoid parents entering the preschool unnecessarily.
  • When parents are waiting to drop off or collect their child, physical distancing should be maintained in a safe area sticking to government social distancing policies.
  • Consider allowing some parents to enter the preschool for the purpose of a settling in session if not doing so would cause a child distress, this could take place in the outdoor environment. The provider should consider measures to minimise contact between the parent and other children and staff members.
  • If the child is too distressed perhaps a delayed start to their preschool entry may be preferred or half hour settling in sessions without their parent.



  • Parents should receive clear communication regarding the role they play in the safe operating procedure and all measures being taken to ensure the safety of their children and themselves.
  • Parents should inform preschool of their circumstances and if they plan to keep their child away, this helps preschool to conform to our safeguarding policy.
  • Parents may be needed to support the running of the preschool by providing extra resources and consumables the nursery may not be able to source or afford such as cleaning wipes or products, tissues, toilet rolls etc. This is to ensure the safe running of the nursery is not hindered by lack of equipment and resources.



  • Attendance to the setting should be restricted to only children and staff as far as practically possible and visitors should not be permitted to the preschool unless essential (e.g. essential building maintenance).
  • Where essential visits are required these should be made outside of the usual preschool operational hours where possible.
  • As far as possible parents and carers should not enter the premises.




  • Wherever possible staff and parents should travel to nursey alone, using their own transport or if possible, walk.
  • If public transport is necessary, current guidance on the use of public transport must be followed.
  • Parents should be encouraged to ensure they do not leave travel accessories including buggies, car seats, scooters in the setting premises or grounds.
  • Outings from the preschool into the local community should be restricted to ensure mixing with members of the general public does not happen.


Hygiene and Health & Safety


       Hand Washing

  • All children and staff must wash their hands upon arrival at the nursery for at least 20 seconds.
  • Children and staff members should be encouraged to wash their hands frequently, this includes before and after eating food, after visiting the toilet or playing outdoors, after sneezing, blowing their nose or coughing into their hand and dealing with unwell people.
  • Bodily fluid spills should follow the correct procedures as normal.


  • An enhanced cleaning schedule must be implemented that includes furniture, surfaces and children’s toys and equipment and all staff are responsible in their area of work.
  • Communal area, touch points and hand washing facilities must be cleaned and sanitised regularly and cleaned thoroughly every night.
  • A deep clean may be needed after a child has become ill in the area they were waiting.

       Waste disposal

  • All waste must be disposed of in a hygienic and safe manner following government guidelines.
  • Tissues must be immediately disposed of and placed in a bin with a bag.
  • Bodily fluids must be double bagged and disposed of in a bin with a bag.


  • All items within the setting requiring laundering must be washed.

       Risk assessment

  • The setting and all activity should be risk assessed before opening or going ahead to address the risks from the virus and due consideration given to any adaptations to usual practice. Sensible measures should be put in place and policies and procedures followed.
  • It is expected that would include, but not be limited, to the suspension of learning experiences involving materials which are not easily washable such as malleable materials (dough, clay) and the suspension of the sharing of food and utensils.
  • Cut down on the available resources out in the nursery.
  • Remove anything which cannot be easily wiped down or washed at the end of the day.
  • Play food, play cutlery and crockery etc. should be removed or anything else which may be ‘mouthed’ by many children.
  • Baking, food play and finger painting should be avoided.
  • PPE 
  • Government guidance is that PPE is not required for general use in early years settings to protect against COVID- 19 transmission.
  • PPE should continue to be worn and disposed of as normal for nappy changing, one to one care, snack time, lunch time and the administration of first aid.
  • If a child shows symptoms, staff should wear a face shield, disposable gloves and apron if a 2-meter distance cannot be maintained at all times. PPE should be disposed of following government guidelines

    Premises Building

  • Where premises have been temporarily closed during the lockdown period or where they may need to temporarily close during future lockdowns appropriate Health & Safety checks should be conducted prior to reopening including legionnaires checks.
  • Keep windows open where possible to ensure good levels of ventilation. If doors are opened ensure the children safety is maintained with locked gates.


  • Children should not be permitted to bring items from home into the setting unless absolutely essential for their wellbeing. Anything that is brought in from home should remain in the child’s bag on their peg.
  • All resources required for play and learning experiences of children should be regularly washed and/or sterilized. Any resources which are difficult to clean should be removed.
  • Equipment used by staff such as stationary, tablets etc. should be allocated to individual staff members where possible and cleaned regularly.

          Supplies Procurement & monitoring

  • The nursery should ensure an adequate supply of essential supplies and contingency plans such as additional suppliers are in place to minimise the impact of any shortages of supplies.
  • The nursery will not be able to operate without essential supplies required for ensuring infection control.
  • A monitoring system for the usage of PPE is essential to ensure that a supply of stock is available to all who require it as and when required to meet the operational needs of the setting. When stocks are low, other options may be considered, such as the use of washable tabards and facemasks. These items will be washed at a high temperature in accordance with relevant guidelines and separate to any other preschool washing.

    Responding to a suspected case

  •  In the event of a child developing suspected coronavirus symptoms whilst attending the setting, they should be collected as soon as possible and isolate at home in line with the current NHS guidance. 
  • Whilst waiting for the child to be collected they should be isolated from others in a previously identified room or area. If possible, a window should be opened for ventilation.
  • The area should be thoroughly cleaned, immediately if the area cannot be left unvisited, and if the area can be left unvisited then cleaned after 72 hours.
  • The person responsible for cleaning ideally should be the person dealing with the unwell child and should continue to wear their PPE. This should then be disposed of according to current government guidelines.
  • In the event of a staff member developing suspected coronavirus symptoms whilst working at the nursery, they should return home immediately and isolate at home in line with the NHS guidance. They should also follow current testing advice for themselves and their household.
  • Monitoring of this policy
  • This policy will be reviewed annually by the setting manager, new government legislation and policies will be incorporated appropriately as and when required or informed.